Description
Administrative Assistant (Executive Support)
FLSA: Exempt – Administrative
Location: Washington, MO (STL MSA)
Department: Executive / Administrative Support
Reports To: HR Manager (Direct) | Executives & Staff (Dotted Line)
About WEG
WEG designs and builds solutions that keep the world moving—quietly, reliably, and with heart. Our teams span the globe, yet we operate with the simplicity and care of a close-knit shop. We invest in people, engineering, and sustainability so our customers—and our communities—feel the difference. WEG blends global scale with thoughtful stewardship, backed by deep technical expertise and a broad family of products. (2024 net revenue R$38.0 billion ~$7.26 billion USD*)
About WEG Transformers USA (Missouri)
WEG manufactures power and distribution transformers in Washington, Missouri, and continues to invest locally—most recently through a $77M expansion that strengthens U.S. grid reliability, supports clean-energy growth, and creates 50 new jobs.
Job Summary
If you love making busy days feel effortless, you’ll feel right at home here. As our Administrative Assistant (Executive Support), you’ll support the rhythm of our Executive Committee (ExCo) and staff managers while shaping a warm, polished front-desk experience. You’ll greet guests, orchestrate calendars, coordinate flawless travel, support VIP and Board events, and manage time-sensitive details with grace, intuition, and accuracy.
Full WEG benefits package, including medical, dental, vision, 401(k) plans, and paid vacation.
Essential Duties & Responsibilities
Front Desk & Office Operations
- Own the front desk during business hours and set a calm, welcoming tone.
- Greet visitors with warmth, manage access, and direct calls with care.
- Maintain a tidy, ready-for-anything reception area.
- Administer door-access systems and related technology with precision.
Executive & Manager Support
- Shape well-balanced calendars for leaders; anticipate needs before they surface.
- Capture clear, timely meeting minutes and assemble polished board packets.
- Coordinate travel across WI, GA (Atlanta area), Brazil, Mexico, and beyond; manage every detail and pivot easily when plans change.
- Partner closely with the HR Administrative Assistant to ensure coverage.
Event & Travel Coordination
- Plan and track budgets for:
- Holiday events
- Quarterly All Employee meetings (off-site)
- Onboarding events (up to 26 per year)
- Support VIP and Semi-annual WTU Board visits; adjust schedule when needed.
FLSA Classification: Exempt – Administrative
This position performs non-manual work supporting business operations and requires independent judgment on matters of significance.
What Success Looks Like
You notice what others need before they ask. A guest arrives early? You already have the visitor badge, Wi-Fi details, and coffee ready. A flight changes at midnight? You’ve updated the itinerary, calendar, and car service—so the morning flows effortlessly. Something always needs doing here, and you’ll anticipate that need and make it happen—almost like it appeared by magic.
Work Environment
Office setting on a multi-site manufacturing campus, with occasional variable hours for VIP visits and events.
How to Apply
Apply through our Paylocity careers page. Please include a resume highlighting executive support, calendar management, travel logistics, documentation, and event coordination @ WTU Career Opportunities
* FX Endnote: 1 BRL = $0.1909 USD (Feb 17, 2026, 04:52 UTC); R$38.0 billion ~$7.26 billion USD.
Required (Basic)
Six most important fundamentals for success:
- Demonstrates discretion and independent judgment when handling sensitive information.
- Communicates clearly and kindly, both verbally and in writing.
- Uses Microsoft 365 confidently (Outlook, Word, Excel, Teams, SharePoint).
- Manages multiple priorities calmly, staying organized even on shifting days.
- Delivers attentive, thoughtful customer service to employees, visitors, and vendors.
- Protects confidential information and embodies the WEG Code of Ethics (4th Edition).
Preferred
Six qualities that help you shine even brighter:
- AAS in Business or related field.
- 3+ years of administrative or executive support experience, ideally with senior leaders.
- Strong meeting-minute and documentation skills, with clear formatting.
- Experience with complex travel coordination, including international arrangements.
- Event-planning and budget-tracking experience (onsite, offsite, and VIP events).
- Intermediate Excel and polished document-formatting skills.
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